Party Roles

The Party Roles business feature in Open Cloud MDM allows for the assignment and management of various roles that a given party can play in different contexts within the system. These roles serve as mechanisms to relate parties to other structures, providing a comprehensive view of the party's involvement and relationships in various aspects of the system.

Open Cloud MDM provides services to capture and manage multiple types of party roles, including macro roles, entity roles, contract party roles, and claim party roles. Each type of role serves a specific purpose and exists within the context of certain system elements.

Key Types of Party Roles:

1. Macro Roles:
• Description: Macro roles represent high-level, overarching roles that a party plays in the system.
• Example Use Case: A party may have the macro role of "Customer" or "Prospect," indicating their general relationship with the organization.
2. Entity Roles:
• Description: Entity roles are associated with specific entities such as party relationships, party groups, and party hierarchies.
• Example Use Case: A party may have a specific role within a party group, such as "Group Leader" or "Member."
3. Contract Party Roles:
• Description: Contract party roles pertain to the roles that parties play within contractual agreements.
• Example Use Case: Parties involved in a contract can have roles like "Policyholder," "Beneficiary," or "Insured."
4. Claim Party Roles:
• Description: Claim party roles specify the roles parties assume in insurance claims.
• Example Use Case: In an insurance claim, parties can take on roles such as "Claimant," "Witness," or "Third Party."

Use Cases for Party Roles:

1. Customer Relationship Management (CRM):
• Description: Organizations use party roles to manage and track customer relationships in their CRM systems.
• Use Case: Parties are assigned the macro role of "Customer," and additional entity roles, such as "VIP Customer" or "Preferred Partner," are assigned based on their status and engagement level.
2. Membership Organizations:
• Description: Membership organizations assign specific roles to their members within various committees or groups.
• Use Case: Members can hold entity roles like "Committee Chair," "Board Member," or "Regular Member," depending on their involvement.
3. Insurance Claims Processing:
• Description: Insurance companies rely on claim party roles to manage claims and associated parties.
• Use Case: In a car accident insurance claim, parties may have roles like "Policyholder," "Driver," and "Witness," each with different responsibilities.
4. Organizational Hierarchy:
• Description: Large organizations use party hierarchies with entity roles to depict their organizational structure.
• Use Case: Entity roles like "Department Head," "Manager," and "Employee" help represent the hierarchy and reporting relationships within the organization.
5. Supplier and Vendor Management:
• Description: Companies manage their supplier and vendor relationships using party roles.
• Use Case: Suppliers may have entity roles such as "Preferred Supplier" or "Approved Vendor" based on their performance and compliance.
6. Sales and Prospecting:
• Description: Sales teams categorize prospects and leads using macro roles.
• Use Case: Parties are assigned macro roles like "Lead," "Prospect," or "Opportunity" to indicate their stage in the sales pipeline.

The Party Roles feature in Open Cloud MDM allows organizations to define, assign, and manage roles that parties play in different contexts, providing a structured and comprehensive view of party relationships and responsibilities across the system. This feature is versatile and can be customized to suit the specific needs of various industries and use cases.